Google Apps highlights – 11/20/2009

This is part of a regular series of Google Apps updates that we post every couple of weeks. Look for the label "Google Apps highlights" and subscribe to the series. - Ed.

Over the last two weeks, we've made improvements across Google Apps, some geared for individuals, others meant for business customers.

Green Robot icon in Gmail Labs
The green, orange and red chat bubbles in Gmail signal if your contacts are online, idle or unavailable, but as more people sign in from mobile devices, it's becoming harder to tell when someone is actually online at a computer or just connected with their phone. The Green Robot feature in Gmail Labs helps you spot when you might want to tailor your exchanges with more succinct messages for people who are signed in with Android-powered devices. Look for the green beaker icon at the top of Gmail to enable Green Robot and other Labs features.

Site templates
On Tuesday we launched templates for Google Sites. The templates gallery is filled with useful example sites ranging from wedding websites to corporate intranets, which you can copy and customize so they're just right. This lets you create a useful, visually appealing collaborative workspace in seconds. And if you have a great site other people would find useful, you can submit it to the gallery. If your business uses Google Sites, templates you submit stay private within your company.

More overflow storage for less
If you're using Google Apps to store photos with Picasa Web Albums and manage large volumes of personal email, you'll be happy to hear we're now offering more extra storage for less. Our new overflow storage plans start at $5 per year for 20 GB. For the most avid shutterbugs, the 16 TB plan is enough space for roughly 8 million high resolution pictures!

Improvements to Sync for Outlook
Last week, we released an update to Google Apps Sync for Microsoft Outlook, our tool that lets companies stop running Microsoft Exchange while still letting some employees use the familiar Outlook interface. Now, employees can sync multiple calendars between Outlook and Google Apps, and look up free/busy information from Exchange for co-workers who haven't migrated to Google Apps yet.

Google Apps Premier Edition innovation – Year in review
Businesses using Google Apps not only save money compared to running their own email systems, but also their employees get access to innovation at a much faster pace than with conventional business technologies. We've launched over 100 improvements to Google Apps in the last year, and on Thursday I hosted a webcast to recap noteworthy recent updates for businesses, including push email, contacts and calendar support for BlackBerry, iPhone, Windows Mobile and Android, Sync for Microsoft Outlook, offline access and more. If you missed the webcast, you can watch it on YouTube.

Who's gone Google?
This week I'm pleased to welcome a new crop of companies, schools and public agencies that have recently switched to Google Apps, including Delta Hotels, Michigan State University, the City of Orlando and the Office of the New Mexico Attorney General. The Motorola Mobile Devices Division deployed Google Apps to its employees this week, and the Los Angeles City Council recently voted unanimously to move 30,000 city employees to Google Apps.

We hope these updates help you get even more from Google Apps. For details and the latest news in this area, check out the Google Apps Blog.

Posted by Jeremy Milo, Google Apps Marketing Manager

Google Apps highlights 11/6/2009

This is part of a regular series of Google Apps updates that we post every couple of weeks. Look for the label "Google Apps highlights" and subscribe to the series. - Ed.

Individuals, businesses and schools are switching to Google Apps to communicate more efficiently from anywhere, collaborate without the hassle of attachments, save money, and get continuous innovation. Because you use Google Apps in your browser, improvements like new features in Google forms show up automatically. Starting today, we'll post a recap every couple of weeks highlighting significant improvements we've made in Google Apps, and major milestones in this area, similar to our weekly series on Search. We hope this helps you experience what's new for yourself!

More interface consistency across Google Docs
We heard your feedback about design inconsistencies in the user interfaces for documents, spreadsheets and presentations, and we agree; having a more consistent user interface is a better experience. Last week we rolled out a batch of changes making the links, title area, menus, menu terminology and toolbar more uniform. We think this will make it easier to find commonly used functions, speed up your experience with Google Docs and make you more productive in these browser-based applications.

Customizable options for Gmail offline
Gmail offline lets you work with your email from the browser even when you don't have an internet connection, but until now, you couldn't specify how much old mail you wanted to cache for offline access. On Wednesday we launched new options for Gmail offline, and now you can configure how much of your old email is available when you don't have a connection. Once you enable Offline Gmail from the Labs tab in Settings, go to the Offline settings tab to customize which labels are synchronized, how far back messages are included, and which attachments you'll be able to access offline in your browser.

Google Docs bulk export
We firmly believe it should be easy to move files saved on your computer into the cloud, and that you should be able to move your data out of Google Apps whenever you want. After all, it's your data, and you should be able to do what you want with it. In the spirit of Data Liberation, last week we made it even easier for you to pull your documents, spreadsheets, forms, presentations and PDFs out of Google Docs with "Convert, Zip and Download". Just select the files in Google Docs that you want to save, go to 'More Actions' > 'Export', then choose your preferred output file formats. Your items will be saved to your computer in a tidy zip file.

Visual indicators for edited and all-new items in Google Docs
The shared items in your Google Docs account evolve as the people you collaborate with make edits and share new items with you. This is fundamentally different from how it works with files saved on your computer. Last week we started showing visual indicators in Google Docs to make it easier to spot what's changed and what's been newly shared with you. The names of files that have been edited since you lasted opened them are in bold, and shared files that you haven't opened yet have a red 'New!' tag.

Administrator controls for Chat
Companies and schools using Google Apps sometimes want to limit how their users communicate with Google Talk and Gmail Chat. For example, some K12 schools don't want outsiders instant messaging with their students. To meet this need, we now let IT administrators select if their users should only be able to chat with each other, and not with external users. This new option is found in the Chat service settings area of the Premier and Education Edition control panels.

Over two million businesses have gone Google
Companies around the world are moving to the cloud with Google Apps, and we just crossed the two million customers milestone. To hear how Google Apps is bringing faster innovation to employees, eliminating major hassles for IT managers and saving companies big bucks, read some of their quotes or visit out our YouTube customer channel.

We hope these updates help you get even more from Google Apps. For details and the latest news in this area, check out the Google Apps Blog.

Posted by Bradley Horowitz, VP of Product Management and Dave Girouard, President of Google Enterprise